Groups & Committees

Body to which the group reports:
Board of Directors

Group Affiliation:
Board of Directors/Onboarding

Scope of work:
Gather Engaging Stakeholders work thus far recorded and made available to all PALNI libraries’ staff

Specific Goals/Outcomes: Add an “Engaging Stakeholders Toolkit” to PALNI LibGuides, perhaps in the Onboarding area.  Include materials already developed and used with PALNI Directors; add a bibliography

Member appointment and terms:
The term of appointment is one year.

Scope of work:

• Create and approve Strategic Initiatives once per year, Create and act on Board Goals and Action Items, Review Goals for Gaps, Approves annual budget
• Provides direction to the EC and Board on strategic initiatives and feedback on goals and activities
• Review Reports from EC, ED, DCM, Coordinators, and Advisory Groups and provide strategic guidance through ED
• Present any knowledge pertinent to PALNI strategic activities from external groups, campus, and media
• Ask questions to ensure understanding of the goals and outcomes of the projects
• Ensure PALNI employees and groups follow strategic plan and PALNI mission, vision, and values
• Review group efficiency and effectiveness in pursuit of goals
• Provide input on strategic priorities

See Bylaws for complete list of responsibilities

See our Governance page for current member listing.

Body to which the group reports:
Board of Directors

Scope of work:

• Provides oversight of ED, works with ED to manage current year budget fund lines
• Recommends Budget
• Provides authorization to ED to sign contracts
• Strategic Plan Work:
  • Coordinate Board Goals and Action Items
  • Strategic Goals are coordinated by the ED & EC with Group Responsibility.
  • The Goals are guided by Strategic Initiatives.
• Serves as the Audit Commitee
• Focuses board attentioon on collaboratioon opportunities with other organizations

Member appointment and terms:
The PALNI Board elects its own Vice-Chair and Secretary annually and the Treasurer bi-annually to join the current Chair, Past Chair, and PALNI Executive Director in forming the Executive Committee.

Expected reporting frequency:
Quarterly reports before each Board meeting and as needed to update the Board on their plans and actions.

Staff or Board liaisons:
PALNI Executive Director

Body to which the group reports:
Board of Directors

Scope of work:

• Consists of the Treasurer, the past Chair of the EC, the past Treasurer, the ED and other members as appointed by the Chair of the EC.
• Acts as an advisory body to the EC as needed.
• Reviews the Investment Management Policy every two years.
• Reviews the Cost Sharing Formula every five years or more frequently as needed.

Member appointment and terms:
Chaired by the current Treasurer. Also assigned to this committee is the Past Chair and Incoming Treasurer (if identified) and others as appointed by the EC Chair. EC positions rotate as EC members change. All other members participate as appointed/agreed upon.

Staff or Board liaisons:
PALNI Executive Director

Body to which the group reports:
Executive Committee and the entire PALNI Board

Scope of work:

The PALNI ROI and Assessment Committee advises the Executive Director and Board on the prioritizing, planning and implementation of assessment and advocacy activities that ensure libraries remain a valuable resource and an essential campus investment. Members identify opportunities, design tools, promote activities, and foster a culture of quality and evidence-based practice within the organization aligned with goals and strategic initiatives. The committee shares in accountability for the success of the advocacy and assessment programs and evaluates programmatic effectiveness in supporting PALNI’s mission and strategic directions.

Specific Goals/Outcomes:

• Help libraries demonstrate effectiveness, relevance & value
• Support marketing of libraries to home institutions
• Assess user needs and behaviors
• Develop relevant reports and instructions for tools

Member appointment and terms:

Few of our members have made it through the 4 years of existence. Some have moved on to other professional positions, others have taken on other responsibilities. The current iteration of the committee has been together for the past two years.

Body to which the group reports:

Marketing & Communications Director (MCD) > Executive Director > Board of Directors

Scope of work:

Pursue the goal of efficient, effective communications internally and externally, including:

• Assess current communication including preferred modes, styles, timing, technologies
• Scan environment for best practices in communication, including modes of communication and targeting for different outcomes
• Development communication plan(s) addressing training protocol, and assessment of modes, tools, behavior

Member appointment and terms:

On hiatus until needed. Temporary membership created at time of need.

Body to which the group reports:
Associate Director > Board of Directors

Scope of work:

FY 2017-2018 Statement of Work

The group consists of those who are both supervising or working with fulfillment (resource sharing and document delivery) activities on each campus. Coordinates PALNI resource sharing efforts and provides input and priorities to the PALShare Admin team. This group examines opportunities related to ILL and other possibilities for resource sharing between PALNI supported institutions and externally and develops best practices. Works with the Collection Management Policy Group.

Member appointment and terms:

Membership is open to any library staff who work in fulfillment in their library.
The term of appointment is one year. Existing members may re-volunteer.

Body to which the group reports:
Associate Director > Board of Directors

Scope of work:

The Instructional Technology Advisory Group provides resources and support to PALNI supported organizations working in instructional technology, information technology, and instructional design.

Statement of Work: https://docs.google.com/document/d/1J8AEBDLTP5YoWWtcmUBx-vjRCVoASm6q8BPjo0_ReCs/edit?usp=sharing

Member appointment and terms:

Membership is open to any library staff who work in fulfillment in their library. The term of appointment is one year. Existing members may re-volunteer.

Body to which the group reports:
Associate Director > Board of Directors

Scope of work:

FY 2017-2018 Statement of Work

Coordinates maintenance, troubleshooting, and development efforts associated with the WMS Knowledgebase and License Manager products for PALNI libraries. The group will work with priorities from the AD, and the strategic plan as well as identify new opportunities and objectives and balance immediate needs with long term goals. The group will explore ways to reduce redundant efforts, coordinate troubleshooting and development efforts, and explore training opportunities.

Member appointment and terms:
The term of appointment is one year. Existing members may re-volunteer.

Body to which the group reports:
Associate Director > Board of Directors

Scope of work:

These are a community of experts within the consortium that make the most out of the OCLC systems, innovate, and provide great services to our campuses. This can be through workflow analysis, training opportunities, general Q&A, identifying system enhancement opportunities, or configuration recommendations. The community of experts will:

• Host regional hands-on workshops,
• Conduct visits to other PALNI libraries
• Conduct virtual sessions with other PALNI libraries
• Host visits at their own institutions
• Review the frequent ongoing system updates to determine what is important for PALNI libraries
• Help PALNI drive development by funneling enhancement requests to OCLC

Member appointment and terms:

The PALNI Experts are composed of individuals who applied for and were selected to serve to meet the goals above. Each of the Experts participated in specialized “train the trainer” preparation sessions conducted by OCLC on the WMS system. Arrangements for supplemental or additional training sessions or call out for Experts will be evaluated as required to ensure success and continuity of the program.

Body to which the group reports:
Executive Director > Board of Directors

Scope of work:

FY 2017-2018 Statement of Work

Coordinates end-user needs, usability, and learning outcomes assessments, and provides support and services for reference, instruction, and outreach. Advises the PALNI ED, EC, and Board in these areas. Gathers input from faculty and students as well as provides their own recommendations. Works with the Analytics Admin Team and the ROI/Assessment Committee.

Affiliated Task Forces:

• Outreach Events
• Information Literacy Assessment
• ACRL Information Literacy Framework Task Force
• Information Needs Assessment Project Team

Member appointment and terms:

Membership is open to any library staff who serve the role of reference, instruction, or outreach in their library. The term of appointment is one year. Existing members may re-volunteer.

Body to which the group reports:
Scholarly Communications Director>Executive Director>Board of Directors

Scope of work:

FY 2017-2018 Statement of Work

The Scholarly Communications Advisory Group (ScholComm) develops and supports scholarly communication initiatives at the PALNI-supported institutions. PALNI defines scholarly communication as the cycle through which scholarly information is created, evaluated, disseminated, acquired, and preserved. Initiatives include open access, scholarly publishing, institutional repositories, affordable education initiatives, and digitization. ScholComm also develops and maintains policies regarding the production, collection, management, preservation, and licensing of content collected and developed through such efforts.

Specifically, ScholComm:

• Raises awareness and provides professional development opportunities related to ScholComm activities, via web and in-person.
• Identifies and maintains resources and tools applicable ScholComm initiatives.
• Creates targeted task forces on pertinent ScholComm topics.
• Provides overarching structure for the Collection Management Policy Team, PALNI Digital Admin Team, IR Admin Team, PALSave Admin Team, and the Publishing Services Admin Team.

Corresponding Task Forces:

Library Publishing Task Force (Completed 2020, now Publishing Services Admin Team. See press.palni.org)

Collaborative Consortial Institutional Repository (CC-IR) Hyku Pilot Task Force (Completed 2019, now Hyku for Consortia Product Management Team. See hykuforconsortia.org)

Resource Integration Task Force

Open Textbook Adoption Task Force

OER Publishing Task Force

Islandora Implementation Task Force

Member appointment and terms:
The Group is composed of a Chair, Steering Group, Representatives from other relevant groups, and any library staff person who wishes to participate. The term of Steering appointment is one year. Existing members may re-volunteer.

Body to which the group reports:
Associate Director > Board of Directors

Scope of work:

FY 2017-2018 Statement of Work

Coordinates, assesses, produces, and delivers training and support in the area of WMS workflows. This group will work to develop best practices, identify deep collaboration opportunities, coordinate and deploy PALNI experts, 12 and participate in identifying and developing topics of interest for PALNI-wide summit meetings with the steering committees. This group will support collaboration by bringing together the expertise necessary to address complete workflows and encourage conversation and dialog to optimize our use of the system.

Member appointment and terms:

Membership is open to any library staff who work with WMS in their library. The steering group is composed of 1-2 Cataloging Liaisons, 1 Acquisitions Liaison, KB/LM Librarian and Coordinator, 1 RIO/User Needs/Usability Liaison Focus: Discovery Data: Interoperability/Management/Configuration, 1 Support/Infrastructure Liaison.
The term of appointment is one year. Existing members may re-volunteer.

Body to which the group reports:
Associate Director > Board of Directors

Scope of work:

FY 2017-2018 Statement of Work

The Analytics Coordination Group identifies sources of data to be used for dashboards, reporting, and strategic long term analysis. The group will work with priorities from the ROI/Assessment committee, the ED and AD, and the strategic plan as well as identify new opportunities and objectives and balance immediate needs with long term goals. The Analytics Coordination group will work with each of the other established PALNI groups to gain insights into the needs of the consortium and working to create or advocate for the necessary reports, data, or analysis.

Analytics works with every group. Each functional area is responsible for articulating assessment needs from a practitioner standpoint, the Analytics Coordination Admin Team will work with the tools, the ROI/Assessment committee will work to determine the value of our activities, and the Engaging Stakeholders will communicate this value to the Stakeholders.

Member appointment and terms:

The group is composed of the AD (Chair), all Coordinators, a representative from each of the groups (RIO, KB & License Management, Technical Services, PDAT, Institutional Repositories) and an appointee specifically focused on analytics.
The term of appointment is one year. Existing members may re-volunteer.

Body to which the group reports:
Board of Directors

Group Affiliation:

Scholarly Communications

Scope of work:

FY 2017-2018 Statement of Work

The goals of the committee are to identify, develop policy, initiate pilots, provide administrative oversight, and support shared collection management activities.

Potential Areas of Focus:

• Demand Driven Acquisitions
• Analyze group data from SCS and Collection Evaluation Tool
• Coordinated Acquisitions
• Investigate PALNI Licenses with vendors (work separately from ALI)
• Create and maintain an academic program inventory for PALNI to inform collaborative efforts
• Consider the creation of a PALNI retrospective shared print periodical decentralized repository
• Explore establishing floating PALNI collections

Member appointment and terms:
The term of appointment is one year. Existing members may re-volunteer.

Body to which the group reports:
Associate Director > Board of Directors

Scope of work:

The Development Team will manage CodeSchool or other appropriate coding development opportunities. Solicit input from across PALNI regarding current software limitations/gaps, workflow issues, system extensions. Vet projects for scale, sustainability, impact, technical clarity and strategic importance. The team will develop software (web, server based) in a sustainable manner to meet needs identified.

There has been an increasing interest in the opportunities available to us through programming and API development. Since the move to WMS, PALNI has already put API access to good use to address several workflow issues. The CodeSchool program has served the purpose of increasing the level of programmatic ability of participants and to identify those who have an interest in program/API development projects. With this background, the Development Team offers those with an interest in coding a place to connect, formulate and identify projects, continue to learn, and enhance the ability for PALNI, when strategically appropriate, to address technological problems with consortium development work.

Member appointment and terms:

One chair with a 3-person steering. The term of appointment is one year. Existing members may re-volunteer.

Body to which the group reports:
Scholarly Communications Director > Executive Director > Board of Directors

Group Affiliation:
Scholarly Communications

Scope of work:
This team will operationalize workflows for the PALNI collaborative institutional repository and provide ongoing administration, training, and support.

Member appointment and terms:
The term of appointment is one year. Existing members may re-volunteer.

Body to which the group reports:
Scholarly Communications Director>Executive Director>Board of Directors

Group Affiliation:
Scholarly Communications

Scope of work:
This team provides ongoing administration and support for the PALNI Affordable Learning program.

Member appointment and terms:
The term of appointment is one year. Existing members may re-volunteer.

Body to which the group reports:
Associate Director > Board of Directors

Scope of work:

Administer and coordinate PALNI-wide resource sharing through WMS. Provide PALNI-wide support for optimizing use of WMS, test new releases, and gather data to prioritize development for resource sharing.

Member appointment and terms:

Led by the Fulfillment coordinator, the group members represent a balance of ILLiad, WorldShare ILL, and Circulation staff, and from small, medium, and large libraries.
The term of appointment is one year. Existing members may re-volunteer.

Body to which the group reports:

Scholarly Communications Director > Executive Director > Board of Directors

Scope of work:

FY 2017-2018 Statement of Work

Administer and provide support for PALNI CONTENTdm digital platform. Maintain system policies and best practices. Make recommendations regarding digital content management. Ensure data source interoperability with Indiana Memory, DPLA, and PALNI discovery layer. As part of Scholarly Communications, work with other groups (primarily the IR Admin Team) on specific projects.

Member appointment and terms:

The term of appointment is one year. Existing members may re-volunteer.

Body to which the group reports:

Scholarly Communications Director > Executive Director > Board of Directors

Group Affiliation:
Scholarly Communications

Scope of work:
The Publishing Services Admin Team provides support for library publishing activities at PALNI-supported institutions. The team primarily creates and maintains documentation for basic level journal publishing services using the Open Journal Systems (OJS) platform; and also develops skills and workflows for other highly desired services, content types, and platforms under the PALNI Press. Members will work collectively to address local barriers to library publishing, engage with the library publishing community, and monitor the landscape for new developments in this area.

Member appointment and terms:
The term of appointment is one year. Existing members may re-volunteer.

Body to which the group reports:
RIO > Executive Director > Board of Directors

Group Affiliation:

RIO (Reference, Instruction, and Outreach)

Scope of work:

Update the existing PALNI LibGuide with current ideas and practices on the ACRL Information Literacy Framework.

Member appointment and terms:
The term of appointment is one year. Existing members may re-volunteer.

Body to which the group reports:
Board of Directors

Group Affiliation:
Board of Directors/Onboarding

Scope of work:
Gather Engaging Stakeholders work thus far recorded and made available to all PALNI libraries’ staff

Specific Goals/Outcomes: Add an “Engaging Stakeholders Toolkit” to PALNI LibGuides, perhaps in the Onboarding area.  Include materials already developed and used with PALNI Directors; add a bibliography

Member appointment and terms:
The term of appointment is one year.

(Completed 2019, now Hyku for Consortia Product Management Team. See hykuforconsortia.org)

PALNI:

PALCI: 

Body to which the group reports:
Scholarly Communications Director > Executive Director>Board of Directors

Group Affiliation:
Scholarly Communications

Scope of work:

The Hyku Pilot Task Force is a group of interested member library representatives from the PALCI and PALNI consortia who will meet together in order to inform and guide the development of the Collaborative Consortial IR (CC-IR) Hyku Pilot. In guiding this activity, the Task Force will:

1. Identify the shared and unique needs of each consortium’s likely users for both the staff and end-user side of this software
2. Create user stories that will inform application development and functionality
3. Consider and define preferred repository workflows and metadata schema
4. Identify functionality, features and enhancements necessary for a MVP
5. Prioritize development activities
6. Collaborate and plan across consortia to recommend next steps and future project phases

Member appointment and terms:

The term of appointment is one year. Existing members may re-volunteer.

Body to which the group reports:
RIO > Executive Director > Board of Directors

Group Affiliation:

RIO (Reference, Instruction, and Outreach)

Body to which the group reports:
Executive Director>Board of Directors

Group Affliation:

Staffing Capacity and Coordination Committee

Scope of work:
Provide grant support to PALNI libraries to increase grant seeking capacity, identify PALNI roadblocks to successful grant writing and propose solutions.

Member appointment and terms:
The term of appointment is one year. Existing members may re-volunteer.

Body to which the group reports:
Scholarly Communications Director > Executive Director>Board of Directors

Group Affiliation:
Scholarly Communications

Scope of work:
Developing the implementation process for managing institutional repository and cultural heritage content in Islandora.

Member appointment and terms:
The term of appointment is one year. Existing members may re-volunteer.

(Completed 2020, now Publishing Services Admin Team. See press.palni.org)

Body to which the group reports:
Scholarly Communications Director > Executive Director>Board of Directors

Group Affiliation:
Scholarly Communications

Scope of work:
Examine responsibilities and procedures to support the services offered by the PALNI Press (in particular, journal hosting through the Open Journal Systems platform), and consider the need for and scope of an ongoing team to administer and support library publishing at PALNI-supported institutions. The Task Force will also closely examine the benefits of PALNI’s Library Publishing Coalition membership and make a recommendation regarding its renewal.

Member appointment and terms:
The term of appointment is one year. Existing members may re-volunteer.

Body to which the group reports:
RIO > Executive Director > Board of Directors

Group Affiliation:

RIO (Reference, Instruction, and Outreach)

Scope of work:

Discover best practices for creative outreach events such as escape rooms and murder mysteries and assemble versions that can be easily implemented in PALNI schools.

PALNI:

Body to which the group reports:

Scholarly Communications Director > Executive Director>Board of Directors

Group Affiliation:
PALSave/Scholarly Communications

Scope of work:

The Open Textbook Adoption Task Force will plan the PALSave Open Textbook Adoption Program. Drawing on the experience of the Open Textbook Adoption Pilot, this group will participate in the pre-planning, education module updates (both content and format), develop requirements/deliverables, and wrap-up/assessment plan for this initiative, which includes the education course, stipend administration, and faculty support.

Member appointment and terms:

The term of appointment is one year. Existing members may re-volunteer.

PALNI:

Body to which the group reports:

Scholarly Communications Director > Executive Director > Board of Directors

Group Affiliation:
PALSave/Scholarly Communications

Scope of work:

This task force will build PALNI’s capacity for the adaptation (editing and remixing) and creation of open resources such as open textbooks and ancillary content. This includes project pre-planning, education module development, deciding requirements/deliverables, and assessment plan for this initiative. This group will investigate platforms to be administered, identify services to develop, and perform a capacity scan based on best practices for modifying and publishing open content.

Member appointment and terms:

The term of appointment is one year. Existing members may re-volunteer.

Body to which the group reports:
Scholarly Communications Director > Executive Director>Board of Directors

Group Affliation:

Scholarly Communications/Instructional Technology

Scope of work:
The Resource Integration Task Force is charged with identifying and developing best practices for the integration of content within course designs and curriculum to support ease of use and integration of resources including tech tools, open content and licensed works.

Member appointment and terms:
The term of appointment is one year. Existing members may re-volunteer.